1. Who we are and how to contact us

These terms are issued by The Yoga Nerds (“The Yoga Nerds”, “we”, “us”). You can contact us at connect@theyoganerds.com. Our website is www.theyoganerds.com.

 

2. Which training these terms cover

2.1 These terms apply to the 200-hour Yoga Teacher Training offered through the online, Scotland and Goa routes, and to the 300-hour Somāntra™ Yoga Teacher Training. They also apply to a separately booked module if your written offer says so. The 50-hour Sound Healing certification is a separate component of the wider Somāntra pathway. It is included only if your offer expressly lists it.

2.2 The course page for the intake you book and the individual written offer we send you identify your training, route, delivery format, location or time zone, start date, scheduled end date, required live sessions, assessments, full fee, payment dates and what is included. These details form part of your agreement. We will provide them in a form you can keep. If your offer differs materially from these general terms, we will draw that difference to your attention before you accept your place.

2.3 Submitting an application does not reserve a place or create an obligation to pay. We may review your application and ask follow-up questions. A place is confirmed only when we send you a written offer, you accept it by the method specified in that offer, and you make any booking payment required by the offer. We will email you a copy of the accepted agreement.

2.4 Accepting a place on a limited-capacity in-person training reserves one of the available places. We may decline other applicants and commit to teaching or venue costs in reliance on your booking.

2.5 Applicants must meet the entry requirements stated for their course. Applicants to the 300-hour training may be asked to provide evidence of their prior 200-hour qualification where required by that programme.

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3. What your training includes

3.1 We will provide the teaching, learning resources, support, access and assessment opportunities described in your course information and written offer with reasonable care and skill. Online, in-person and blended routes may have different attendance, assessment and resource arrangements.

3.2 We may make reasonable changes to the order of teaching, teachers, classroom, online platform or teaching method where the advertised learning outcomes are maintained. We will tell you about a material change as soon as reasonably possible and explain your options if it substantially affects the training you booked.

3.3 Unless your written offer expressly includes them, you are responsible for arranging and paying for your own travel, accommodation, meals, insurance, passport, visa, applicable entry requirements, internet access and equipment. For training in Goa, your offer will identify exactly which arrangements, if any, are included and who supplies them.

3.4 Enrolment does not guarantee a certificate, employment, income, professional registration or acceptance by another training provider. Your course information and offer will state the accreditation or professional recognition applicable to the particular training you book.

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4. Course fees and payment plans

4.1 Before you accept a place, your written offer will state the total course fee, any deposit or initial payment, every instalment amount and due date, what the fee includes, and any additional compulsory costs.

4.2 By accepting a place, you agree to the total course fee stated in your offer, subject to section 7. A payment plan spreads that fee over agreed dates. It is not a subscription or a pay-per-class arrangement. Missing sessions, ceasing to use online materials or stopping a card or bank payment instruction does not, by itself, cancel your booking or remove an instalment that has become due while we continue to provide the agreed training.

4.3 If a payment is overdue, we will send you a written reminder and allow 7 days for you to pay or explain why you dispute the amount. If it remains unpaid, we may, after further written notice and where lawful, take proportionate steps. These may include pausing future course access or assessment, discussing a payment arrangement, or seeking payment of sums properly owed. We will not add an undisclosed penalty.

4.4 We will not issue a certificate while agreed course fees remain unpaid. If you are having difficulty paying, contact us promptly so that we can explain the amount due and how the matter may be resolved.

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5. Compulsory attendance, completion and course access

5.1 - Mandatory live attendance and the 90% rule. Attendance at all scheduled live Zoom sessions and all in-person training sessions, where your course includes them, is compulsory for successful completion. You are expected to attend 100% of these sessions.

We calculate attendance using the scheduled compulsory live teaching hours for your booked course. Where the course includes both live Zoom and in-person training, those compulsory hours are combined for the attendance calculation.

Attendance below 90% means unsuccessful completion of the training and no certificate. Reaching 90% does not, by itself, guarantee a certificate. You must also complete every compulsory practical component, assessment, assignment and contact-hour requirement applicable to your award.

5.2 If you expect to miss a live session, tell us as soon as possible. We will explain whether an approved live or supervised opportunity to make up the learning is available, how it would count towards attendance, and any additional reasonable cost before you agree to it.

Watching a Zoom recording does not count as attendance at a live session. It does not automatically replace required in-person practice, supervised contact hours or a practical assessment. If an essential component cannot be made up, you may be unable to complete the training even if your overall attendance is at least 90%.

5.3 If illness, disability, pregnancy, caring responsibilities or another significant circumstance affects your participation, contact us promptly. We will discuss relevant circumstances fairly, including any reasonable adjustment required by law and whether the optional completion extension in clause 5.7 is suitable. An absence does not automatically give you a place in another intake.

5.4 You must submit your own assignments and meet the assessment requirements stated for your course. If you miss or do not pass an assessment, we will explain any available opportunity to submit or be assessed again, the applicable deadline, and any charge before you decide whether to proceed.

5.5 - End of online access. Your booked intake has a scheduled course end date, shown on its course web page when you book and confirmed in your written offer. Access to its on-demand lessons, online course platform and available recordings of live Zoom teaching ends on that date. This is not lifetime access.

We will identify any different access period for a specific resource before you enrol. We cannot guarantee that every live session will be recorded. A recording does not replace compulsory live attendance or assessment.

5.6 If you have not completed the required work by your scheduled course end date, you do not automatically retain platform access or gain a place in a later intake. 

5.7 - Optional 6 month completion extension. If you need longer to complete your existing course, you may ask us in writing before its original scheduled end date. We may offer one extension of six calendar months beyond that date for an additional £450.

This is an extension of the time available to finish the course you booked. It is not a deferral to another intake or a transfer to another course. We will consider what remains outstanding, whether suitable assessments and resources are available.

5.8 If we can offer an extension, we will confirm in writing its new end date, the resources and assessment opportunities included, and any material limitations. You can then decide whether to accept it. The extension begins only when you accept that written offer and pay the £450 fee. We will not take the fee if we cannot provide the completion opportunity described.

Where an extension is approved, access to the agreed existing on-demand lessons and available recordings from your original intake continues only until the new confirmed end date, subject to limitations disclosed before you pay. The extension does not give lifetime access.

5.9 An extension does not include a new place in live training, access to recordings from a future intake, new teaching, automatic replacement of compulsory contact hours or a waiver of assessment requirements. If additional supervised teaching or reassessment is needed, we will explain whether it can be arranged and any separate charge before you agree.

The £450 extension fee does not replace or postpone instalments owed for the original course. We will explain any statutory cancellation rights applicable to the separate extension purchase before you accept it.

 

6. Health, wellbeing and safe practice

6.1 Training may include physical yoga practice, breath-work, meditation, restorative practice, sound and partner work, depending on your course. These activities can place physical or emotional demands on participants. You may pause an activity and speak to a teacher if you need to.

6.2 Tell us about a health matter, injury, pregnancy or access need to the extent it is relevant to safe participation or an adjustment. Let us know if relevant circumstances change during your training. Where appropriate, we may ask you to seek advice from a qualified healthcare professional before undertaking a particular practice. Teacher training does not provide medical diagnosis or treatment.

6.3 We will handle information about your health in accordance with our separate Privacy Policy and applicable data protection law. We will limit access to people who need the information for the stated training or safety purpose.

6.4 If we have a specific, reasonable safety concern, we may adapt an activity, recommend that you pause it, or discuss an appropriate alternative. We will consider your individual circumstances and any applicable duties concerning reasonable adjustments. Disclosing a condition does not automatically exclude you from training.

6.5 Hands-on guidance or adjustment is optional. Your teacher will seek your permission before touching you. You may decline or withdraw that permission at any time. Tell the teacher promptly if an adjustment causes discomfort.

6.6 You are responsible for arranging medical advice or treatment you require and for your own healthcare costs, except where the law makes us responsible. We may help you contact emergency services where appropriate.

6.7 Nothing in these terms excludes or restricts liability that cannot lawfully be excluded, including liability for death or personal injury caused by negligence, or your statutory rights relating to the training service.

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7. Cancellation, deferral or transfer

7.1 You may withdraw an application before accepting a place. Submitting an application alone does not create a payment obligation.

7.2 After you accept a place, we do not offer voluntary cancellation or a refund because you change your mind, can no longer attend or decide to stop training. We do not offer a deferral to another intake or a transfer of your place, deposit or payments to another person, route, course or other The Yoga Nerds' offerings. The optional paid completion extension in section 5 concerns the same booked course and is not a deferral.

7.3 This policy does not remove a statutory cancellation right that applies to your booking, your remedies if we fail to provide the training agreed or fail to provide it with reasonable care and skill, or another right that cannot lawfully be excluded. We will give you the cancellation information applicable to your particular booking with your written offer.

7.4 If you ask us to begin supplying online services or digital materials during an applicable statutory cancellation period, we will provide the required explanation and seek any separate express request or acknowledgement required by law before access begins. Submitting an application or accepting these general terms is not that separate request.

7.5 Non-attendance or stopping payment does not, by itself, cancel your booking. If you decide you will no longer attend, tell us by email promptly. Instalments already properly due do not disappear simply because you did not attend or stopped a payment instruction.

7.6 If you withdraw or stop paying, we will seek payment for training supplied and made available under your accepted booking and the balance outstanding payment for loss directly caused by your withdrawal and occupying a limited spot on the training. For a limited-capacity in-person training, that loss includes net earnings or profit we reasonably expected from your reserved place, as well as reasonable non-recoverable commitments made in reliance on the booking. It is not limited to venue rent or classes you attended.

7.7 Any amount kept or claimed must be fair and lawful. We will consider when you told us, training already provided, costs saved, whether there was a realistic opportunity to fill your place and any income received from a replacement student. We will take reasonable steps to reduce our loss and will not recover the same loss twice. 

Not attending does not automatically mean that nothing further is payable. 

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8. If we change, postpone or cancel training

8.1 We will tell you promptly if we need to materially change, postpone or cancel your booked training. We will explain the reason, what we can still provide and any proposed alternative. You do not have to accept a materially different programme in place of the one you booked.

8.2 If we cannot provide the agreed training, we will provide any refund or other remedy required by law, taking account of what has and has not been delivered. Circumstances outside our reasonable control do not remove legal rights you would otherwise have.

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9. Completion and certification

9.1 A certificate is issued when you meet the applicable attendance and contact-hour requirements, complete compulsory assignments and assessments, meet relevant professional conduct requirements and pay the agreed course fees in full.

9.2 Attendance below 90% of compulsory live teaching hours results in unsuccessful completion and no certificate. Attendance at or above 90% does not remove any remaining practical, assessment or contact-hour requirement.

9.3 The 300-hour Somāntra™ Yoga Teacher Training is the 300-hour programme described in its offer. The separately selected 50-hour Sound Healing certification may form a 350-hour pathway when both components are completed. Completing one component does not automatically award the other certificate or the combined award.

9.4 We will explain any requirement you have not met and whether an approved way to complete it is available within your course period or an agreed extension. We will not misrepresent training you have already completed.

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10. Community conduct, materials and images

10.1 Treat teachers and other trainees respectfully. Do not share another trainee’s personal experiences, health information, images or recordings outside the training without permission. Harassment, discrimination, threats or serious repeated disruption may result in proportionate action after we explain the concern and, where appropriate, give you an opportunity to respond.

10.2 Manuals, slides, recordings and other resources remain the property of their respective rights holders. Access provided through the course permits your personal study and any use in your own teaching that we expressly allow. It does not permit you to sell, distribute or present the materials as your own teacher training programme.

10.3 Do not record live teaching or other trainees without permission. We will explain when we record teaching sessions, who can access those recordings, how they are used and the applicable access period.

10.4 We will tell you when photographs or video are taken for publicity and ask for a separate, optional choice before using identifiable images of you for promotional purposes where consent is the lawful basis we use. Declining promotional photography does not affect your place or certificate. You may contact us about withdrawing consent for future uses; we will explain what can be removed from existing publications.

10.5 You may take your own photographs or videos only where the teacher allows it and the people identifiable in them agree. Ask those people separately before posting anything publicly. Do not share another trainee’s personal story or a confidential teaching discussion without permission.

10.6 Childcare is not provided during training.

10.7 Look after your personal belongings and tell us promptly about loss or damage at a venue. We do not insure your possessions, but remain responsible where a loss is caused by our negligence or where the law otherwise makes us responsible.

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11. Personal information and communications

11.1 Our separate Privacy Policy explains what personal information we collect, why we use it, who receives it, how long we keep it and how you can exercise your data rights. This includes information about health or access needs relevant to your training. You can contact connect@theyoganerds.com about your data.

11.2 Emails about your application, course, payments, access and assessments are part of administering your training. Agreeing to these terms does not subscribe you to a newsletter. Marketing is a separate choice.

11.3 If a particular award requires limited information to be shared with an awarding or accreditation body, we will identify that body, what is shared and why in the course information and Privacy Policy. Invitations to join an external membership organisation or receive its promotional messages are a separate, optional choice.

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12. Complaints and legal rights

12.1 Email connect@theyoganerds.com if you have a concern about teaching, attendance, access, an assessment or a payment. We will acknowledge it and respond substantively within a reasonable time, explaining if the matter needs a longer investigation and how to request a review of an assessment decision.

12.2 Nothing in these terms limits a consumer right you cannot waive by contract. Scottish law governs these terms, subject to mandatory protections that apply where you live or where the training is provided. This does not remove any mandatory right to bring a claim before a court that has jurisdiction under applicable law.